Platform Privacy Policy - GDPR

General Information – Our contact details as data controllers

In this Privacy Policy, bid2board PC, a private limited company organized and existing under the laws of Greece, whose registered office is at 2 Afentouli Street, Piraeus, 18536, Greece (“bid2board”), states its practices regarding information that it collects from you or through your use of the website hosting the Platform, which is accessible via https://.bid2board.com (“Website”), how that information may be used and with whom it may be shared (the “Privacy Policy”). User’s privacy is bid2board’s top priority. bid2board may use Personal Information and/or Cookies, as defined below, for the purpose of making the Website and/or Platform available to you in accordance with the Agreement. The data controller of your Personal Information is bid2board PCof 2 Afentouli Street, Piraeus, 18536, Greece.

The Privacy Policy will be revised from time to time. bid2board will notify you of any revisions by posting the updated version of the Privacy Policy on the Website and/or the Platform. Revised terms become effective on the first date that you access or use the Website and/or Platform after the updated Privacy Policy has been posted. bid2board advises you to periodically check the Privacy Policy for any such modifications or revisions. You declare that you have read and understood the Privacy Policy.

The Website and/or Platform may include links to third-party websites whose privacy policies may differ from ours. Any information that these third parties collect about you is governed by their respective privacy policies. We suggest that you contact those third parties directly in order to obtain information about their privacy policies.

Unless otherwise provided herein, defined terms shall have the meaning ascribed to them in the Terms of Use. The Terms of Use and the Privacy Policy constitute the entire agreement between you and bid2board (the “Agreement”). For the purposes of this Privacy Policy, “use” shall mean any operation or set of operations performed on information provided by you, such as collection, use, storage, forwarding and/or disclosure. “Process”shall be construed accordingly.

For purposes of the present Privacy Policy, “personal information”, “processing”, “use”, “data controller”, “personal data breach”, “restriction of processing” shall have the same meaning as those specified by the “General Data Protection Regulation” (hereinafter referred to as “GDPR”).

In case you wish to address any questions regarding the present Privacy Policy, you may contact Andreas Zompanakis, by email in the following e-mail address info@bid2board.com.

Type of Personal Information we collect

“Personal Information” refers to information that allows bid2board to identify you, directly or indirectly, in particular by reference to an identifier, in the course of your registering to, accessing and using the Website and/or Platform. You shall not provide any Personal Information about others unless you are authorized to do so. By submitting Personal Information about others, you represent and warrant that you are authorized to do so and that you have received authorization from the person about whom you provide Personal Information and, where required, that this person has consented to have all such Personal Information submitted in accordance with this Privacy Policy.

When accessing and using the Website and the Platform through a paid account Personal Information shall be provided by you for the purposes of registration to the Platform and account creation; it includes name, address, email, telephone number, company/employer, job title, job department, payment details. Failure to provide such Personal Information will result in your inability to register to, access, and use the Platform and its subsequent versions.

bid2board may collect Personal Information automatically through your use of the Website and/or the Platform, such as IP address, date and daytime of access request, time zone difference to Greenwich Mean Time (GMT), the specific site requested, HTTP-status code, amount of data transmitted, the website from which you visit the Website, browser type, operating system, and user interface, language, and version of the browser software. Please refer to the section on Cookies and similar technologies below for more information.

Purposes for which your Personal Information is processed

bid2board may use your Personal Information to:

Process your registration for the purposes of using the Platform,
Provide you with the services and products of the Platform, including but not limited to process payments, if applicable, and provide you with customer support,
Communicate with you with respect to the use of the Platform and/or our services and products,
Notify you of any modifications/revisions to the Platform’s Terms of Use, including but not limited to the present Privacy Policy,
Ensure compliance with our legal obligations,
Improve the quality of bid2board’s collaborations and provision of services and our unimpeded and effective communication and interaction with you,
Establish, exercise, or support our legal claims,
Improve your interaction with the Platform and optimize your experience with it,
Request your participation in surveys related to the Platform, its services, and products,
Protect our network, devices, and programs for cyber-security (i.e. ensuring confidentiality, integrity and availability of the information, data from attacks or unauthorized access, etc.) and other risk management purposes,
For our respective business purposes, such as data analysis, usage analytics, audits, fraud monitoring and prevention, improvement of the Platform, development of new services, identification of usage trends, business development, research, etc. For these purposes, and in order to pursue our legitimate interests, we may de-identify and/or aggregate your personal information with other information,
For marketing and promotion purposes, in case you have provided us with your explicit consent to such processing.

We collect, use or share your personal information only when there is a valid legal basis allowing us to do so. Most commonly, the lawful bases we rely on for processing your personal information are:

We have your consent. You are able to remove your consent at any time. You can do this, by contacting (name of PDO) Andreas Zompanakis, at the following e-mail address:info@bid2board.com,
We have a legitimate interest, namely for the purposes described under section 3 (4), (6), (7), (8), (9), (10), (11),
We have a legal obligation.

bid2board may retain your Personal Information for up to seven (7) years from the termination of your right to use the Platform and/or the Website, in accordance with the Terms of Use.

You acknowledge that bid2board may use your Personal Information as set forth in this Privacy Policy in order for you to be able to use the Platform and/or the Website. If you don’t wish your Personal Information to be used by bid2board as described herein, you may send an email to bid2board (contact person: Andreas Zompanakis) at the following address info@bid2board.com. Requests are dealt with within seven (7) business days. However, please note that any objection by you to bid2board’s processing of your Personal Information will not affect the lawfulness of the use of your Personal Information up to that time and will result in the termination of your right to use the Platform and/or Website, in accordance with the Terms of Use.

bid2board does not generally share your Personal Information with any third parties. However, your Personal Information may be disclosed in the following circumstances:

By bid2board, for the uses described in the Privacy Policy.
By bid2board to third-party service providers, who provide services as website hosting, data analysis, usage analytics, business development, payment processing, functionality development and improvement, information technology, customer support, and related infrastructure provision, provided that such service providers have provided bid2board with satisfactory assurances of their technical and organizational ability to provide appropriate and sufficient data protection, in accordance with applicable law.
By bid2board to third-party providers of products or services that you purchase through the Platform.
By bid2board to other users for the implementation of any functionality of the Platform.
By you to anyone with whom you communicate through the Platform.
By you on pages, features, or any services of the Platform to which you are able to post information and materials. Please note that any information you post or disclose through these services may be available to other users as well.
By bid2board to a third party in the event of a merger, sale or transfer of assets, joint venture, assignment, reorganization or bankruptcy or other similar proceedings.
By bid2board to comply with any applicable law, including laws outside of your country of residence or outside of the European Economic Area, to respond to requests from courts, public and/or judicial authorities, which may include such authorities outside of your country of residence or of the European Economic Area to take precautions against liability, to investigate and defend bid2board against any third-party claims or allegations.
By bid2board to protect the rights, privacy, security, safety, integrity, or property of bid2board, facilities, or equipment used to make the services available, Platform users or others, and to enforce the Agreement.

bid2board may transfer to, store and use your Personal Information – for troubleshooting, customer support, usage tracking, and data storage purposes – in any country where bid2board or bid2board’s third-party service providers are based, even countries outside of the European Economic Area, and which may have lower levels of data protection from those applicable in the European Economic Area. bid2board also take steps to protect Personal Information in the country in which it is stored, used, or to which it is transferred and to ensure that any such data storages, uses, and transfers are subject to adequate safeguards. To safeguard such transfers bid2board use data protection clauses or other appropriate legal mechanisms to safeguard the transfer. If you require more details please contact Andreas Zompanakis at info@bid2board.com.

How we proceed and store your personal information

bid2board have put in place appropriate technical, organizational, and other measures to protect your Personal Information from unauthorized or unlawful use and accidental loss or damage and to provide a level of data protection that meets the requirements of applicable law. Such measures also apply to entities directly or indirectly controlling, controlled by, or under common control with bid2board. However, no data security measures are 100% secure. We cannot ensure or warrant the security of any information you transmit to us or store on the Platform, and you do so at your own risk. bid2board suggest that you create a strong password and that you periodically change it. Moreover, if you have any reason to believe that your interaction with bid2board and/or the Platform and/or the Website is no longer secure, please immediately notify bid2board at the following address info@bid2board.com.

You acknowledge and agree that the employees of bid2board may gain access to your Personal Information. bid2board shall limit such access on a need-to-know basis. bid2board shall take all reasonable steps to ensure that such employees are informed of the nature of the Personal Information and comply with the provisions of this Privacy Policy.

Your data protection rights

Under data protection law, you have the following rights:

Your right to information/communication – You have the right to request and receive clear, transparent, and easily understandable information regarding the processing of your personal information.
Your right of access - You have the right to ask us for copies of your personal information in a structured, commonly used, and machine-readable format.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete the information you think is incomplete.
Your right to erasure/deletion - You have the right to ask us to erase or delete your personal information in certain circumstances, and especially when it is no longer necessary for the purposes collected or when there is no legitimate reason for us to continue processing it. The right of deletion is not absolute, especially in cases when there is a particular legal obligation or other legitimate reason for bid2board to retain your personal information.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organization, or to you, in certain circumstances.
Your right to revoke your consent – You have the right to revoke your consent at any time, without prejudice to the lawfulness of the consent-based processing prior to its revocation, via e-mail to: info@bid2board.com.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you, starting on the date of your submission request.

Please contact us at info@bid2board.com if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@bid2board.com

You can also complain to the relevant competent Data Protection Authority if you are unhappy with how we have used your personal information.

In particular, for complaints regarding the use of your personal information by bid2board, you can contact the Hellenic Data Protection Authority at the following contact details: (a) Address: 1-3 Kifissias, 11523, Athens, (b) Telephone: +30 210 6475600 (c) Fax: +30 210 6475628 (d) E-mail: contact@dpa.gr.

Cookies and similar technologies

The Platform and the Website collect information about the use of the Platform and/or the Website. Such information may be collected:

(a) through your browser or device;

(b) through cookies and similar technologies (such as beacons, pixels and tags); cookies contain a small amount of information downloaded to your computer or other devices by the server of a website, page or advertisement, which allow the originating website, page or advertisement to recognize your computer or other device on subsequent visits; the Platform and the Website use both session-based cookies (which last only while your browser is open) and persistent cookies (enabling authentication, as well as other Platform features, for each time you log on to the Website and/or the Platform), as well as third-party cookies, such as Google Analytics, subject to the respective service provider’s policies; you may opt-out of third-party cookies on that provider’s respective website; although most browsers accept cookies by default, you are able to set yours to alert you when cookies are being used, as well as to accept or reject cookies; you may also opt-out of all or certain cookies used by the Website and/or the Platform, but please note that such opting-out may significantly disrupt your use of the Website and/or Platform and that you may even lose the ability to access the Website and/or Platform; cookies can be either associated with your account and Personal Information or used to perform analytics and personalization, among other things; the following types of cookies are used by the Platform and the Website:

strictly necessary/essential cookies (i.e. cookies that are necessary in order to enable you to browse the Website and use the Platform and its features, such as accessing secure areas of the Platform),
authentication and functionality cookies (i.e. cookies that are used to store login information, as well as to provide personalized services),
performance and analytics cookies (i.e. cookies that are used to collect information about the use of the Website and/or the Platform, as well as for improvement and research of features and services of the Platform),
security cookies (i.e. cookies that are used for the detection of malware and support of Website and/or Platform security),
preference cookies (i.e. cookies that are used for the provision of customized services and features),
marketing cookies (i.e. cookies that are used for launching and monitoring of marketing campaigns, delivering customized advertising).

(c) through your use of the Platform and/or the Website (including but not limited to date and length of visit, location data, traffic data, etc.);

(d) from you on a voluntary basis, such as information about your geographic and/or commercial preferences; and/or

(e) by aggregating Personal Information, where such information does not personally identify you (collectively, “Electronic Tools”).

bid2board, and their third-party service providers may use information collected through the Electronic Tools for any purpose, such as enhancement of navigation, functionality of the Platform, monitoring and analyzing the effectiveness of the Website and/or the Platform, as well as aggregating usage metrics, except where bid2board are required to do otherwise under applicable law

If bid2board combine information collected through Electronic Tools with Personal Information, it/they will treat the combined information as Personal Information.

Disabling Cookies

You can disable Cookies by accessing the Cookies Control Panel of our Website or by changing the relevant settings in your browser. Note that the site may not operate correctly if all cookies are disabled.

Information about Cookies

For more information about cookies, how to use them as well as how they apply to the use of your personal information, please visit www.aboutcookies.org.

Other information that we collect

IP address is a unique number used by devices to identify and consult each other on a computer network using the Internet Protocol Standard. The IP address is a number that is assigned to your device (PC, tablet, smartphone) each time you access the internet to communicate with other devices. The IP address can also be recognized by your internet provider.

During your visit, the Website records the IP for security reasons and for preventing malicious actions. In addition, IP addresses are collected in order to analyze the website’s performance and optimize it by offering a more user-friendly and functional experience to you.

This information is necessary for the proper operation of the website and the user cannot deactivate them.

Website Privacy Policy

In this Privacy Policy, bid2board PC, a private limited company organised and existing under the laws of Greece, whose registered office is at 2 Afentouli Street, Piraeus, 18536, Greece, states its practices regarding information that it collects from you or through your use of the website which is accessible at https://.bid2board.com (“Website”), how that information may be used and with whom it may be shared (the“Privacy Policy”). The data controllers of your Personal Information are bid2board PC of 2 Afentouli Street, Piraeus, 18536, Greece (“bid2board”).

The Privacy Policy will be revised from time to time. bid2board will notify you of any revisions by posting the updated version of the Privacy Policy on the Website. Revised terms become effective on the first date that you access or use the Website after the updated Privacy Policy has been posted. bid2board advises you to periodically check the Privacy Policy for any such modifications or revisions. You represent that you have read and understood the Privacy Policy.

For purposes of this Privacy Policy, “use” shall mean any operation or set of operations performed on information provided by you, such as collection, use, storage, forwarding and/or disclosure. “Process” shall be construed accordingly.

Personal Information

“Personal Information” refers to information that allows bid2board to identify you, directly or indirectly, in particular by reference to an identifier, in the course of your accessing and using the Website. Personal information shall be provided by you in case you elect to contact bid2board via the contact forms available on the Website for requesting a demo and/or information on bid2board’s product(s) and/or services or any other matter; it includes name, address, email, telephone number, company/employer, job function, team size

bid2board may also collect Personal Information automatically through your use of the Website, such as IP address, date and daytime of access request, time zone difference to Greenwich Mean Time (GMT), specific site requested, HTTP-status code, amount of data transmitted, the website from which you visit the Website, browser type, operating system and user interface, language and version of browser software. Please refer to the section on Cookies and similar technologies below for more information.

b) bid2board may use your Personal Information to:

Improve your interaction with the Website.
Notify you of any changes to the Website.
Communicate with you with respect to bid2board’s services and products.
Enforce the Terms of Use and/or Privacy Policy.
Send you marketing and remarketing communication, unless you have requested by written notice that your Personal Information not be used for the purposes of marketing and remarketing.
Request your participation in surveys related to the Website, its services and bid2board’s products and/or services and administer such surveys.
For bid2board’s business purposes, such as data analysis, usage analytics, audits, fraud monitoring and prevention, development of new products and services, improvement of products and services, identification of usage trends, business development, research etc. For these purposes, bid2board may de-identify, and/or aggregate with other information, your Personal Information.

c) bid2board does not generally share your Personal Information with any third parties. However, your Personal Information may be disclosed in the following circumstances:

By bid2board to third-party service providers, who provide services to bid2board such as website hosting, data analysis, usage analytics, business development, functionality development and improvement, information technology, customer support and related infrastructure provision, provided that such service providers have provided bid2board with satisfactory assurances of their technical and organizational ability to provide appropriate and sufficient data protection, in accordance with applicable law.
By bid2board to a third party in the event of a merger, sale or transfer of assets, joint venture, assignment, reorganization or bankruptcy or other similar proceedings.
By bid2board to comply with any applicable law, including laws outside of your country of residence or outside of the European Economic Area, to respond to requests from courts, public and/or judicial authorities, which may include such authorities outside of your country of residence or of the European Economic Area to take precautions against liability, to investigate and defend bid2board against any third-party claims or allegations.
By bid2board to protect the rights, privacy, security, safety, integrity or property of bid2board, facilities or equipment used to make the Website available, or others and to enforce the Terms of Use and/or Privacy Policy.

d) bid2board may retain your Personal Information for up to 5 years from its collection or submission.

e) bid2board may transfer to, store and use your Personal Information – for troubleshooting, customer support, usage tracking and data storage purposes – in any country where bid2board’s third-party service providers are based, even countries outside of the European Economic Area, and which may have lower levels of data protection from those applicable in the European Economic Area. bid2board also takes steps to protect Personal Information in the country in which it is stored, used or to which it is transferred and to ensure that any such data storages, uses and transfers are subject to adequate safeguards.

f) You acknowledge that bid2board may use your Personal Information as provided for in this Privacy Policy in order for you to be able to use the Website. If you don’t wish your Personal Information to be used by bid2board as described herein, you may send an email to bid2board (contact person: Andreas Zompanakis) at the following address info@bid2board.com Requests are dealt with within seven (7) business days. However, please note that any objection by you to bid2board’s processing of your Personal Information will not affect the lawfulness of the use of your Personal Information up to that time.

g) bid2board has put in place appropriate technical, organizational and other measures to protect your Personal Information from unauthorized or unlawful use and accidental loss or damage and to provide a level of data protection that meets the requirements of applicable law. Such measures also apply to entities directly or indirectly controlling, controlled by or under common control with bid2board. However, no data security measures are 100% secure. We cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk. Moreover, if you have reason to believe that your interaction with the Website is no longer secure, please immediately notify bid2board at the following address info@bid2board.com.

h) You have the right to obtain from bid2board confirmation as to whether or not personal data concerning you are being processed and, if that is the case, you have the right to request access to your personal data and to information regarding their processing, such as the recipients of your personal data, the time period for which your personal data will be stored etc. You have the right to request a copy of your personal data under processing, to request the rectification of inaccurate personal data concerning you, to request the completion of incomplete personal data concerning you, to request the erasure of your personal data, to request the restriction of processing of your personal data, to receive the personal data concerning you in a structured, commonly used and machine-readable format, to transmit your personal data to another data controller, without hindrance from bid2board, to request the direct transmission of your personal data from bid2board to another data controller, where technically feasible, to lodge a complaint with the competent Data Protection Authority, to object at any time to the processing of your personal data, to object at any time to the processing of your personal data for direct marketing purposes.

i) You acknowledge and agree that all information you submit is truthful and accurate.

k) You shall not provide any Personal Information about others unless you are authorized to do so. By submitting Personal Information about others, you represent and warrant that you are authorized to do so and that you have received authorization from the person about whom you provide Personal Information and, where required, that that person has consented to having all such Personal Information submitted in accordance with this Privacy Policy.

You may contact Andreas Zompanakis at the following address info@bid2board.com for any questions about the Privacy Policy or any complaints or objections about the way your Personal Information has been processed by bid2board.

l) The Website may include links to third-party websites or applications whose privacy policies may differ from ours. Any information that these third parties collect about you is governed by their respective privacy policies. We suggest that you contact those third parties directly in order to obtain information about their privacy policies.

Cookies and similar technologies

a) The Website collects information about the use of the Website. Such information may be collected:

(i) through your browser or device;

(ii) through cookies and similar technologies (such as beacons, pixels and tags); cookies contain a small amount of information downloaded to your computer or other device by the server of a website, page or advertisement, which allow the originating website, page or advertisement to recognize your computer or other device on subsequent visits; the Website uses both session-based cookies (which last only while your browser is open) and persistent cookies (enabling authentication, as well as other features, for each time you log on to the Website ), as well as third-party cookies, such as Google Analytics, Google Ads remarketing, Microsoft Azure, DoubleClick, subject to the respective service provider’s policies; you may opt-out of third-party cookies on that provider’s respective website; although most browsers accept cookies by default, you are able to set yours to alert you when cookies are being used, as well as to accept or reject cookies; you may also opt-out of all or certain cookies used by the Website , but please note that such opting-out may significantly disrupt your use of the Website and that you may even lose the ability to access the Website;

(iii) through your use of the Website (including but not limited to date and length of visit, location data, traffic data etc.);

(iv) from you on a voluntary basis, such as information about your geographic and/or commercial preferences; and/or

(v) by aggregating Personal Information, where such information does not personally identify you (collectively, “Electronic Tools”).

b) bid2board and their third-party service providers may use information collected through the Electronic Tools for any purpose, such as enhancement of navigation, functionality of the Website, monitoring and analyzing the effectiveness of the Website, as well as aggregating usage metrics, except where bid2board is required to do otherwise under applicable law.

c) If bid2board combines information collected through Electronic Tools with Personal Information, it will treat the combined information as Personal Information.